Project Billing Analyst

Warren, NJ

Full Time

Corporate

Mid Level

Join a Leading Surveying Firm with a Legacy of Excellence!

Control Point Associates, a leading national land surveying and geospatial services firm with more than 30 years of experience, is seeking a Project Billing Analyst to join our growing team. This is an excellent opportunity to build your career with a stable, well-respected firm in the AEC industry while working directly with Project Managers and our finance leadership team. If you’re detail-driven, thrive in a fast-paced, team-oriented environment, and eager to grow, we want to hear from you.

Position Overview:

· The Project Billing Analyst is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle.
· Experience with Deltek Vision/VantagePoint (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate.

Key Responsibilities

• Prepare and issue accurate, timely invoices based on contract terms and project progress. • Partner with Project Managers to review draft invoices and make necessary adjustments. • Verify billing information, including rates, expenses, markups, and tax requirements. • Maintain organized and up-to-date billing records within Deltek Vision (training provided). • Monitor unbilled time/expenses and follow up to ensure billable items are captured. • Research and resolve billing discrepancies with internal and external stakeholders. • Communicate professionally with clients regarding billing inquiries and payment status. • Support the Accounting team with month-end close processes related to revenue recognition. • Collaborate with the Collections team to help resolve past-due accounts.

Knowledge, Skills, and Abilities:

· Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
· 2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus.
· Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required).
· Proficiency in Microsoft Office Suite, especially Excel.
· Strong attention to detail and ability to work under tight deadlines.
· Excellent communication and customer service skills.
· Ability to work independently and collaboratively in a fast-paced environment.

Why Control Point Associates?

At Control Point Associates, we’re a team that focuses on doing great work and helping our employees grow. Here’s why joining us could be the perfect career opportunity for you:
• 30+ Years of Expertise: A proven track record of exceptional quality and dependability. • Cutting-Edge Tools & Systems: We leverage modern technology across our operations. • Advancement Opportunities: We invest in your growth through training and certifications. • Collaborative Culture: A team-focused environment where everyone contributes to success. • Comprehensive Benefits: Medical, dental, vision, 401(k) match, PTO, and holiday breaks. • Meaningful Work: Support a wide variety of projects in the AEC industry.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
· Light to moderate lifting may be required.
*Reasonable accommodation may be provided for individuals with disabilities.

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