Project Billing Specialist

Warren, NJ
Full Time
Corporate
Entry Level
Join a Leading Surveying Firm with a Legacy of Excellence!
 
Control Point Associates is not your average surveying firm — we are a dynamic team committed to delivering exceptional surveying services. With over 30 years of experience in land surveying, we specialize in services like construction stakeouts, boundary surveys, and 3D laser scanning, serving industries such as construction, engineering, and land development.
 
Our team is expanding, and we’re looking for an experienced Project Billing Specialist to join us in Warren, NJ. If you thrive in a fast-paced, team-oriented environment, we want to hear from you!
 
Why Control Point Associates?
 
At Control Point Associates, we’re a team that focuses on doing great work and helping our employees grow. Here’s why joining us could be the perfect career opportunity for you:
 
  • 30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service.
  • Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work.
  • Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs.
  • Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success.
  • Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks.
  • Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging.
  • Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.
  • Supportive Work Environment: Your contributions are valued, and we prioritize your career development and growth.

Position Overview:
 
  • The Project Billing Specialist is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle.
  • Experience with Deltek Vision (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate.


Essential Functions:
 
  • Prepare and issue accurate, timely invoices for assigned projects based on contract terms and project progress.
  • Work closely with Project Managers to review draft invoices, address questions, and make necessary adjustments prior to finalization.
  • Verify all billing information, including rates, expenses, markups, and tax requirements, to ensure compliance with agreements.
  • Maintain organized and up-to-date billing records within Deltek Vision (training provided if no prior experience).
  • Monitor unbilled time and expenses; proactively follow up to ensure billable items are captured and approved.
  • Research and resolve billing discrepancies with both internal and external stakeholders.
  • Communicate professionally with clients regarding billing inquiries and payment status.
  • Support the Accounting team with month-end close processes related to revenue recognition.
  • Collaborate with the Collections team to assist in resolving past due accounts.



Knowledge, Skills, and Abilities:
 
  • Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
  • 2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus.
  • Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required).
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Strong attention to detail and ability to work under tight deadlines.
  • Excellent communication and customer service skills.
  • Ability to work independently and collaboratively in a fast-paced environment.

Physical Requirements:
 
  • Prolonged periods sitting at a desk and working on a computer.
  • Light to moderate lifting may be required.


*Reasonable accommodation may be provided for individuals with disabilities.



Compensation and Benefits:
  • Pay Range: $32-$37 per hour depending on experience,
  • Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.
 
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.
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