Control Point Associates

Jr. Client Billing Analyst

Corporate - Warren, NJ - Full Time

Join a Leading Surveying Firm with a Legacy of Excellence!

Control Point Associates is not your average surveying firm — we are a dynamic team committed to delivering exceptional surveying services. With over 30 years of experience in land surveying, we specialize in services like construction stakeouts, boundary surveys, and 3D laser scanning, serving industries such as construction, engineering, and land development.

Our team is expanding, and we’re looking for an experienced Jr. Client Billing Analyst to join us in Warren, NJ. If you thrive in a fast-paced, team-oriented environment, we want to hear from you!

Why Control Point Associates?

At Control Point Associates, we’re a team that focuses on doing great work and helping our employees grow. Here’s why joining us could be the perfect career opportunity for you:
 
  • 30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service.
  • Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work.
  • Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs.
  • Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success.
  • Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks.
  • Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging.
  • Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.
  • Supportive Work Environment: Your contributions are valued, and we prioritize your career development and growth.
 
Essential Functions:
  • Client Record Management: Set up and update client records, including contact information, billing calendars, and payment details.
  • Data Entry: Accurately enter new clients and projects into the accounting system.
  • Contract Tracking: Assist with tracking contracts and ensure project details are consistently updated.
  • Form Review: Review internal forms to confirm all required information is complete and accurate.
  • Contract Compliance: Monitor contract terms and prepaid amounts to ensure they align with client agreements.
  • Invoice Preparation: Help prepare client invoices, ensuring accuracy, and organizing the related billing documentation.
  • Billing Reconciliation: Perform billing reconciliation to ensure consistency between invoices and project records.
  • Discrepancy Resolution: Resolve billing discrepancies and payment issues promptly, working with both clients and internal teams.
  • Project File Management: Keep project and billing files well-organized and up to date including status updates, reconciling, and closing projects in a timely manner.
  • Reporting Support: Support reporting needs by preparing simple summaries and status updates.
  • Client Preferences: Learn client billing preferences and assist in resolving any billing or payment issues.
  • Tracking Requests: Maintain logs of client requests and monitor outstanding project deliverables.
  • Collaboration: Work closely with project managers and team members to ensure alignment and smooth workflow.
  • Communication: Communicate clearly and effectively with both internal teams and clients.
  • Billing Reports: Contribute to the preparation of weekly and month-end billing reports and updates.
  • Task Management: Stay organized and manage priorities to ensure timely and accurate completion of tasks.
  • Process Improvement: Share ideas to help improve team processes and workflow

Knowledge, Skills, and Abilities:
  • 1 to 3 years of Billing or office experience
  • Experience in Surveying, Engineering, Construction or Legal industries in an office environment would be ideal.
  • Deltek Vision experience is ideal but can be trained, knowledge of similar ERP system is helpful.
  • Proven experience in a high volume, fast paced and high-pressure environment.
  • Ability to multitask with competing priorities.
  • Comfortable dealing with numbers and the processing of financial information.
  • Strong research and problem-solving skills.
  • Excellent knowledge of MS Excel (Pivot Tables and VLOOKUP ideal).
  • Adobe and the ability to manipulate documents.
  • Results-driven with a backbone, assertive, self-starter, motivated and patient.
  • High degree of attention to detail and trustworthiness.
  • Prolonged periods sitting at a desk and working on a computer.
  • Light to moderate lifting may be required.
*Reasonable accommodations may be provided for individuals with disabilities.
​​​​​​

Compensation and Benefits:
  • Pay Range: $22-$29 per hour
  • Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.
Apply: Jr. Client Billing Analyst
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